Staff Workflow Portal

Getting our Schools Online Successfully

Giving our schools the best possible experience and service is vital to growing our business and achieving our outcomes. Please prioritise Digital Schools clients above everything else and ensure accuracy of work, attention to detail and the highest quality is delivered each and every time. 

Order of Post Production Workflow
Last Updated 17 October 2019

Step 1
Ash

Get Footage of Richard

Step 2
Narayan

Transer footage from NAS (Aus)

Step 3
AK

Edit Photos (INSTRUCTIONAL VIDEO AVAILABLE BELOW)

Step 4
Narayan

Upload Photos to “Website Proforma” Folder in Google Drive Folder under the appropriate school name. Create 2 folders, “High Res Images” & “Low Res Images”

Step 5
Narayan

Contact Sheriff and inform him website build is ready to start

Step 6
Sheriff

Build website according to Proforma. Contact Ash once completed so content migration can commence

Step 7
Ash / Narayan

Content migration to take place – documents uploaded etc – refer to Trello for full outline

Step 8
Narayan

Edit Videos for Online Tour & Teaser Videos for Website

Step 9
Narayan

Build online tour including creating website forms, embedding videos in online tour, teaser videos

Step 10
Everyone

QC – CHECK EVERYTHING ON MOBILE, DESKTOP, TABLET – REFER TO TRELLO

Step 11
Ash 

Send ‘Build’ Website to client for 1st preview. Liaise with the client until approval

Step 12
Narayan / Ash

Contact Sheriff in Web Deb Skype Group and inform him site is complete. IMPORTANT: Instruct him to create an “Add-On Domain for the particular site and activate SSL”

Step 13
Sheriff

Create Add-On Domain and activates SSL and advise in Web Dev Skype Group of completion. Also supply us with “IP address and Nameservers”

Step 14
Narayan

In Richard’s Email, notify tech teams (client’s end) in the following way:

Catholic Schools (.catholic.edu.au)
Download this form and fill it out. Example here

Email the CEM: servicedesk@cem.edu.au and copy in principal. Template email in template folder 

—————

Government Schools (.vic.gov.au):
Speak to Richard and we will update this page – workflow needs refining. Once we work it out Narayan please contact Richard to update this section

Step 15
Everyone

Once live, fully check all pages on the site to make sure it looks as it should and images are correctly displaying. Hover the mouse above links to ensure they are linking to the correct page. Desktop and Tablet check please

Step 16
Narayan

Register for all online tours and test fully

Step 17
Narayan

Send website handover email to the school principal (and other contact people if applicable) from Richard’s email. Template email in template folder

Step 3a Video

Edit Photos

Step 3b Video

Editing and exporting PNG’s

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Our Schools so Far

This is where we are at today! Let’s keep growing!